As time goes by, the amount of work people need to get done each day seem to be piling up more and more. There are numerous errands to run, deadlines to meet, appointments to go to and schedules to keep. It is no wonder that the number of hours seem to be not enough to finish everything. Even when technology is constantly coming up with inventions, processes and gadgets to make things easier and faster, still time seems to be too short. The problem perhaps is not that time is not enough but rather how people handle things. Evermore these days, time management is very important. It is the only key to be able to do everything with the short amount of time given and still be productive and efficient in the end.
Below are some tried and tested time management techniques that may go a long way in keeping up with the demands of the time:
Plan and work on a schedule.
Even if it seems that there are too many things to do, always find the time to plan ahead. Think thinks over. It may seem that this will also eat up time but in the end, the time that will be saved by knowing exactly what to do and when to do things is going to make everything work out faster.
Do the important and urgent things first. Avoid spending too much time on the non-essentials. Prioritizing is actually the core part of planning. It is where you get to see which task is important and which is not. With this, you will be able to compare the tasks according to urgency and importance.
Avoid time wasters.
Study the tasks at hand and see if there are time wasters. Time wasters are those routine or tasks that are not necessary and unimportant. The amount of time spent doing a particular task can also be evaluated if it is taking much more time than needed.
Multitasking is a very important technique of saving time. It involves doing more than one task at a time. As long as two or more tasks can blend well together and can be done at the same time without sacrificing the quality of work then it can be done simultaneously. One example is taking phone calls while checking or answering emails. It is the main idea behind working lunches. It is when one combines work while having lunch.
Avoid mistakes as much as possible.
Always double check yourselves if you are doing things right because making mistakes entails having to do everything all over again. This also increases efficiency. Being hasty and in a hurry with only finishing on time in your mind is prone to mistakes. Remember to do things right the first time. It is not just important to finish the tasks but also do everything efficiently as well.
Learn to delegate.
Do not be reluctant to ask for help if help is needed. If someone is free and willing to do a task and he or she can do it effectively then take that chance to delegate work. This is important to save some time and you in turn can continue to work on other significant things to do.
Don’t be reluctant to take a break.
Taking 10 to 15 minute breaks won’t take up too much time. It is important to freshen up the mind and body to be able to work more efficiently. Too much stress can actually slow down any person and may even produce below par results. Relaxed and rested mind thinks faster and more clearly.
Though the tasks needed to be done seem to pile up more and more, the amount of time each day is limited to 24 hours. That will never ever change. Since it is impossible to add an hour or two to your day, then perhaps this time management techniques can help organize everything and make the most out of the time provided.
So, how do you make the most out of your time? Any tips to share? I would love to hear them.
This post was written by YFS.